Bengaluru | On-site | Full-time

What you'll do

As an Office Administrator, you will manage the administrative and workplace operations that keep Aule running smoothly. You will work closely with the team, take ownership of the office, its facilities and records, and support the team's day-to-day needs as we grow.

Responsibilities

• Serve as the first point of contact for clients, vendors, and guests visiting the office, and manage visitor logs and hospitality
• Oversee day-to-day facility management, including cleaning and maintenance schedules, and get the office ready ahead of customer and key stakeholder visits
• Work closely with the operations team to ensure new joiners have their workstations, assets, and access in place ahead of their first day
• Create and maintain the office inventory of assets, basic hardware, consumables, and manage inbound and outbound couriers.
• Set up and maintain organised records of invoices and supplier documents, along with a structured database of vendor and business contacts
• Support internal team meetings such as weekly sync-ups, coordinate minutes, and track action items through to closure

What we look for

Minimum Requirements

• Bachelor's degree in any discipline
• 2+ of experience in office administration, facilities, or workplace operations
• Experience coordinating with multiple vendors and service providers, such as housekeeping, maintenance, courier and IT vendors
• Proficiency in Google Workspace or Microsoft Office, particularly building and maintaining spreadsheets, trackers and structured records
• Proven ability to handle confidential information and visitors professionally and with discretion
• Excellent attention to detail, with a track record of keeping documentation, inventory and databases accurate and up to date

Preferred Qualifications

• Bachelor's degree in any discipline